NOTICE AND AGENDA

CITY OF NORTH LAS VEGAS

CITY COUNCIL REGULAR MEETING

 

September 5, 2018

 

Website - http://www.cityofnorthlasvegas.com

 

CALL TO ORDER

 

6:00 p.m., Council Chambers, 2250 Las Vegas Boulevard North,

 North Las Vegas, Nevada 89030

 

WELCOME

 

The North Las Vegas City Council welcomes each of you to its City Council Meeting. If you wish to speak, please complete one of the blue cards, which are located on the table outside the main entrance and at the podium rail. Please give the card to the City Clerk. When the Mayor calls upon you to speak, we request that you limit your comments to no more than three minutes, and that you avoid repetition. Please keep in mind the rules of decorum by addressing the Council as a whole and not individual members and limiting your comments to issues regarding City government. As a courtesy to others, we ask that cellular phones and pagers be turned off during the meeting. Please no food or drink inside Council Chambers.

 

Items on the agenda may be taken out of order. The City Council may combine two or more agenda items for consideration; and may remove an item from the agenda or delay discussions relating to an item on the agenda at any time.

 

The North Las Vegas City Council Chamber is accessible to all persons. For reasonable accommodations to those with disability impairments, please contact the ADA Coordinator at (702) 633-2410 or TDD (800) 326-6868 at least seventy-two (72) hours in advance of the meeting. For general questions regarding this agenda or for supporting material, please contact Catherine A. Raynor, MMC, City Clerk at (702) 633-1030.

 

These proceedings are being video recorded for future viewings on KCLV, Cable Channel 2. The proceedings will be rebroadcasted on KCLV Channel 2 the Friday after the meeting at 4:00 P.M., the following Tuesday at 12:00 P.M. and Thursday at 6:00 A.M. Customers of CenturyLink and Cox can view this program in high definition on Channel 1002. The Council Meeting can be viewed on the City’s internet at www.cityofnorthlasvegas.com.

 

 

 

 

VERIFICATION

 

Verification that the Agenda and Meeting Notice was properly posted on the bulletin board at City Hall, 2250 Las Vegas Boulevard North, the bulletin board at the Public Safety Building, 2266 Civic Center Drive and the bulletin boards at the North Las Vegas Public Library, 2250 Las Vegas Boulevard North, Suites 133 and 137; Aliante Library, 2400 W. Deer Springs Way; Alexander Library, 1755 W. Alexander Road, the City’s website (including supporting materials) and Nevada Public Notice website in compliance with NRS 241, “The Open Meeting Law.”  The agenda and supporting materials are also available in the City Clerk’s Office.

 

RULES OF DECORUM

 

In accordance with City of North Las Vegas Municipal Code (CNLVMC) 2.04.150 Rules of Decorum, the Mayor is empowered to enforce proper conduct at meetings and to prohibit conduct impeding Council meetings. Any person willfully disrupting a meeting shall be warned to refrain from inappropriate conduct and may be removed from the meeting if they do not comply with the request.

 

CNLVMC 2.04.150(C):  Persons Addressing the Council. Any person making personal, impertinent, slanderous, or profane remarks or who willfully utters loud, threatening or abusive language, or engages in any disorderly conduct which would impede, disrupt or disturb the orderly conduct of any meeting, hearing or other proceeding, shall be called to order by the presiding officer and if such conduct continues, may at the discretion of the presiding officer be ordered barred from further audience before the Council during that meeting.

CNLVMC 2.04.150(D):  Members of the Audience. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting.

 

 

INVOCATION

 

Pastor John Lee

Grace Point Church

 

 

PLEDGE OF ALLEGIANCE - BY INVITATION

 

 

PRESENTATIONS

 

 

Certificate of Recognition for the City of North Las Vegas Business of the Month.

 

 

 

COUNCIL ITEMS

 

 

 

PUBLIC FORUM

 

This is the first of two portions of the meeting devoted to the Public. Public comment during this portion of the agenda must be limited to matters on the agenda for action. After completing and submitting a blue speaker card, please come forward to the podium upon recognition by the Mayor. Please state your name and address for the record. In consideration of other citizens, we ask that you please limit your comments to three minutes and that repetition be avoided.

 

 

 

AGENDA

 

1.

Approve City Council Regular Meeting Agenda of September 5, 2018. (For Possible Action)

 

 

 

CONSENT AGENDA

 

Matters listed on the Consent Agenda are considered routine and may be approved by a single motion. However, any Consent Item may be moved to the Business portion of the agenda for discussion at the request of any Council member.

 

2.

Approve City Council Regular Meeting Minutes of August 15, 2018.

 

Ward:                                      Citywide

Sponsor:                                City Clerk

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

 

 

 

3.

Approve Non-Operational Status of the Restricted Gaming Liquor and Restricted Gaming Business Licenses for Five Star Gaming Inc. dba Five Star Tavern, 6320 Simmons Street, Suite 140, North Las Vegas, Nevada 89031 from August 1, 2018 Through August 1, 2019.

 

Ward:                                      3 - Councilman Black

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

4.

Approve Secondhand Dealer Business License for Nevada FF&E Hospitality Liquidators, LLC dba Hotel Furniture Liquidators, 3940 East Craig Road, Suites 103 and 105, North Las Vegas, Nevada 89030.

 

Ward:                                      1 - Councilman Barron

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

5.

Approve Secondhand Dealer Business License for ecoATM, LLC, 3013 West Craig Road, North Las Vegas, Nevada 89032.

 

Ward:                                      2 - Mayor Pro Tempore Goynes-Brown

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

6.

Approve Secondhand Dealer Business License for ecoATM, LLC, 2255 East Centennial Parkway, North Las Vegas, Nevada 89081.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

 

7.

Approve Secondhand Dealer Business License for ecoATM, LLC, 6855 Aliante Parkway, North Las Vegas, Nevada 89084.

 

Ward:                                      3 - Councilman Black

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

8.

Approve Secondhand Dealer Business License for ecoATM, LLC, 5564 Camino Al Norte, North Las Vegas, Nevada 89031.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

9.

Approve Secondhand Dealer Business License for ecoATM, LLC, 4700 West Ann Road, North Las Vegas, Nevada 89031.

 

Ward:                                      3 - Councilman Black

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

10.

Approve Third Amendment to City Wide Landscaping for Medians, Zones and Sites Service Agreement with XL Landscape Development to Authorize a One-Time Three Percent Price Increase Effective July 1, 2018 Which Increases the Amount of the Original Agreement with Amendments from $431,952 to $444,912 Per Fiscal Year.

 

Ward:                                      Citywide

Sponsor:                                Neighborhood and Leisure Services

City's Fiscal Impact:             $12,960

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

 

 

11.

Accept Grant Award from the State of Nevada, Department of Public Safety, Office of Traffic Safety, Under the FFY2019 Pedestrian Safety Program in the Total Amount of $50,000; Grant Funds in the Amount of $40,000 and a Local In-Kind Match in the Amount of $10,000 for the Overtime Cost to Educate and Enforce the Pedestrian Safety, Awareness, and Education Program for the Police Department.

 

Ward:                                      Citywide

Sponsor:                                Police

City's Fiscal Impact:             $10,000

Recommended Action:       Accept

For Possible Action:            Yes

 

 

 

12.

Accept Grant Award in the Amount of $105,580 from the Nevada Department of Public Safety, Office of Criminal Justice Assistance, Under the FY2018-FY2020 Las Vegas Shooting, Route 91, The Harvest Festival Event.

 

Ward:                                      Citywide

Sponsor:                                Police

City's Fiscal Impact:             None

Recommended Action:       Accept

For Possible Action:            Yes

 

 

 

13.

Accept Grant Award from the State of Nevada, Department of Public Safety, Office of Traffic Safety Under the Federal FFY2019 Highway Safety Grant Program in the Total Amount of $157,848; Grant Funds in the Amount of $131,540 and a Required Local In-Kind Match in the Amount of $26,308 to Allow Participation in the Joining Forces Program for the Police Department.

 

Ward:                                      Citywide

Sponsor:                                Police

City's Fiscal Impact:             $26,308

Recommended Action:       Accept

For Possible Action:            Yes

 

 

 

 

 

 

14.

Award Bid Number 1499 and Approve Construction Contract with Nevada Barricade and Sign Company, Inc. in the Amount of $147,545 from Street Maintenance Funds for the Pavement Markings Replacement Program Project, CIP Project No. 10466.

 

Ward:                                      Citywide

Sponsor:                                Public Works

City's Fiscal Impact:             $147,545

Recommended Action:       Award and Approve

For Possible Action:                        Yes

 

 

 

 

15.

Award Bid Number 1538 and Approve Construction Contract with Wadley Construction, Inc. in the Total Amount of $362,000; $340,800 from the Community Development Block Grant Funds, and $21,200 from the Utility Enterprise Fund for the Taylor and Reynolds Waterline Replacement Project, CIP Project No. W0060.

 

Ward:                                      1 - Councilman Barron

Sponsor:                                Public Works

City's Fiscal Impact:             $362,000 

Recommended Action:       Award and Approve

For Possible Action:                        Yes

 

 

 

 

16.

Award Bid Number 1544 and Approve Construction Contract with Wheeler’s Electric, Inc. in the Amount of $227,825 from Street Maintenance Funds for the Streetlight Knockdown and Replacement Program FY 18/19 Project, CIP Project No. 10465B.

 

Ward:                                      Citywide

Sponsor:                                Public Works

City's Fiscal Impact:             $227,825

Recommended Action:       Award and Approve

For Possible Action:                        Yes

 

 

 

 

 

 

17.

Approve Professional Engineering Services Agreement with Stanley Consultants, Inc. in an Amount Not to Exceed $292,913 from the Regional Transportation Commission of Southern Nevada Fuel Revenue Indexing Funds - 2 for the Alexander Road - Simmons Street to North 5th Street Project, CIP Project No. 10503.

 

Ward:                                      2 - Mayor Pro Tempore Goynes-Brown

Sponsor:                                Public Works

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

18.

Approve Amendment No. 1 to the Professional Engineering Services Agreement with Atkins North America, Inc. Increasing the Amount of the Original Agreement from $1,035,290 to $1,085,290 Funded by the Clark County Regional Flood Control District for Additional Design for the Vandenberg North Detention Basin and Outfall Project, CIP Project No. 10227.

 

Ward:                                      1 - Councilman Barron

                                                4 - Councilman Cherchio

Sponsor:                                Public Works

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

19.

Approve Amendment No. 1 to the Professional Engineering Services Agreement with Carollo Engineers, Inc. Increasing the Amount of the Original Agreement from $277,030 to an Amount Not to Exceed $382,420 Funded by the Utility Enterprise Fund for the West Cheyenne Well Rehabilitation Project, CIP Project No. W0046.

 

Ward:                                      2 - Mayor Pro Tempore Goynes-Brown

Sponsor:                                Public Works

City's Fiscal Impact:             $105,390

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

 

 

20.

Approve Final Acceptance of Traffic Signal Improvements Project, Bid Number 1485, CIP Project No. 10385, for Maintenance and Authorize Filing the Notice of Completion.

 

Ward:                                      2 - Mayor Pro Tempore Goynes-Brown

                                                4 - Councilman Cherchio

Sponsor:                                Public Works

City's Fiscal Impact:             None

Recommended Action:       Approve and Authorize

For Possible Action:            Yes

 

 

 

SET FUTURE PUBLIC HEARING DATES

 

Matters listed under Set Future Public Hearing Dates will not be heard by the City Council at this meeting. If you wish to speak on these items, attend the meeting where the Public Hearing will be heard and submit a blue card to the Clerk.

 

21.

Set Date on Any Appeals Filed or Required Public Hearings from the City Planning Commission Meetings.

 

·         AMP-09-18 (Ann and Coleman); Set Public Hearing for September 19, 2018

 

·         FDP-10-18 (Tavern @ Craig Crossing); Set Public Hearing for September 19, 2018

 

·         VAC-09-18 (Northern Beltway Industrial Center); Set Public Hearing for October 3, 2018

 

·         ZN-54-06 (Tavern @ Craig Crossing); Set Public Hearing for September 19, 2018

 

·         ZN-16-18 (Palmer Ranch); Set Public Hearing for September 19, 2018

 

·         ZN-17-18 (VTS Village 2); Set Public Hearing for September 19, 2018

 

·         ZN-18-18 (VTS Village 2); Set Public Hearing for September 19, 2018

 

·         ZN-19-18 (Ann and Coleman); Set Public Hearing for September 19, 2018

 

·         ZN-20-18 (Elizondo Elementary School); Set Public Hearing for September 19, 2018

 

 

 

 

 

 

PUBLIC HEARINGS

 

22.

Approve VAC-07-18 (VTS Village 2) for Applicant: KBS SOR Park Highlands, LLC to Vacate a Portion of the Existing Drainage Easement in an MPC RZ13, MPC PSP, MPC RZ6 and MPC RZ10 Located Northwest of Interstate 215 and Losee Road,  APN 124-14-101-003.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

23.

Approve VAC-08-18 (Crown 40) for Applicant: Crown Enterprises, Inc., to Vacate a Portion of El Campo Grande Avenue Between Beesley Drive and Mt. Hood Street; Corbett Street Between Beesley Drive and Fannin Way; and Fannin Way Between El Campo Grande Avenue and Tropical Parkway, APNs 123-27-301-002 Through 006, 123-27-301-008 Through 010, 123-27-401-001 and 002.

 

Ward:                                      1 - Councilman Barron

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:                        Yes

 

 

 

BUSINESS

 

24.

Approve Interlocal Agreement with the Regional Transportation Commission of Southern Nevada for the Electric Bike Program.

 

Ward:                                      Citywide

Sponsor:                                City Manager

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

 

 

25.

Approve Allocation of Home Investment Partnership Program and Low Income Housing Trust Fund Grant Funds to Rebuilding Together Southern Nevada in the Amount of $500,000 for the Administration of the HOME Single-Family Owner Occupied Rehabilitation Program; and Authorize the City Manager or His Designee to Enter into Appropriate Agreements of Approved Projects and Programs as Required.

 

Ward:                                      Citywide

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Approve and Authorize

For Possible Action:                        Yes

 

 

26.

Approve Transfer from the General Fund Contingency Account in the Amount of $300,000 to the Aliante Golf Course Fund to Help Offset the FY2017-2018 Deficit of Unpaid Water Bills and Cover the Water Bill for FY2018-2019.

 

Ward:                                      3 - Councilman Black

                                                4 - Councilman Cherchio

Sponsor:                                Neighborhood and Leisure Services

City's Fiscal Impact:             $300,000

Recommended Action:       Approve

For Possible Action:                        Yes

 

 

27.

Discuss the Valley Vista Development Project Located at Elkhorn Road and Deer Springs Way.

 

Ward:                                      3 - Councilman Black

Sponsor:                                City Manager

City's Fiscal Impact:             None

Recommended Action:       Accept

For Possible Action:                        No

 

 

28.

Approve Donation of Land and Related Well Facilities from Southern Nevada Water Authority, APN 084-32-010-014 Which Will Secure the Rights Necessary for Public Use and Infrastructure for the Water System Improvements in Apex.

 

Ward:                                      1 - Councilman Barron

Sponsor:                                Public Works

City's Fiscal Impact:             None

Recommended Action:       Approve

For Possible Action:            Yes

 

 

29.

Pass and Adopt Resolution No. 2615, Adopting the Federal Emergency Management Agency (FEMA) Approved 2018 Clark County Hazard Mitigation Plan to Reduce Hazard Risk to the Community.

 

Ward:                                      Citywide

Sponsor:                                Fire

City's Fiscal Impact:             None

Recommended Action:       Pass and Adopt

For Possible Action:                        Yes

 

 

 

30.

Pass and Adopt Resolution No. 2616, Repealing Resolution No. 2598 to Reduce Membership of the Veterans Community Commission From Nine Members to Seven Members.

 

Ward:                                      Citywide

Sponsor:                                City Clerk

City's Fiscal Impact:             None

Recommended Action:       Pass and Adopt

For Possible Action:            Yes

 

 

 

ORDINANCES - FINAL ACTION

 

Ordinances listed under Final Action were introduced at a previous Council meeting for action at this meeting, but may include emergency ordinances.

 

31.

Pass and Adopt Ordinance No. 2905, Authorizing the Issuance by the City of North Las Vegas, Nevada of Its General Obligation (Limited Tax) Building Refunding Bonds (Additionally Secured by Pledged Revenues), Series 2018; Ratifying Action Taken by City Officers Toward the Issuance of Such Bonds; and Providing Other Matters Relating Thereto.

 

Ward:                                      Citywide

Sponsor:                                Finance

City's Fiscal Impact:             None

Recommended Action:       Pass and Adopt

For Possible Action:                        Yes

 

 

 

 

ORDINANCES - INTRODUCTION ONLY

 

There is no public comment for these items and no action will be taken by the Council at this meeting. If you wish to speak on any of these items, please attend the meeting where the Final Action will be determined and submit a blue card to the Clerk.

 

32.

Introduce Ordinance No. 2907, Amending Section 010 of Chapter 16 of Title 17 of the Municipal Code by Reclassifying Approximately 81.59 Acres Therein from an O-L Open Land District, to a PUD Planned Unit Development District Consisting of 405 Single-Family Residential Lots (ZN-16-18, Palmer Ranch), for Property Located at the Southeast Corner of Deer Springs Way and McCarran Street, and Providing for Other Matters Properly Relating Thereto.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Set Final Action for September 19, 2018

For Possible Action:            No

 

 

33.

Introduce Ordinance No. 2908, Amending Section 010 of Chapter 16 of Title 17 of the Municipal Code by Reclassifying Approximately 8.51± Acres Therein from an R-E Ranch Estates District to a PSP Public Semi-Public District (ZN-20-18, Elizondo Elementary School), for Property Located at 4865 Goldfield Street, and Providing for Other Matters Properly Relating Thereto.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Set Final Action for September 19, 2018

For Possible Action:            No

 

 

34.

Introduce Ordinance No. 2914, Amending Section 010 of Chapter 16 of Title 17 of the Municipal Code by Reclassifying Approximately 16.47± Acres Therein from a C-1 Neighborhood Commercial District to an R-CL Single-Family Compact Lot Residential District (ZN-19-18, Ann and Coleman), for Property Generally Located at the Northeast Corner of Ann Road and Coleman Street, and Providing for Other Matters Properly Relating Thereto.

 

Ward:                                      3 - Councilman Black

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Set Final Action for September 19, 2018

For Possible Action:            No


 

 

35.

Introduce Ordinance No. 2915, Amending Section 010 of Chapter 16 of Title 17 of the Municipal Code by Reclassifying Approximately 20.40± Acres Therein from an MPC RZ13 Master Planned Community Residential Up to 13 Dwelling Units Per Acre and MPC PSP Master Planned Community Public Semi-Public Districts to an R-3/PCD High Density Residential/Planned Community District (ZN-17-18, VTS Village 2), for Property Generally Located Northeast of Interstate 215 and North 5th Street, and Providing For Other Matters Properly Relating Thereto.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Set Final Action for September 19, 2018

For Possible Action:            No

 

 

36.

Introduce Ordinance No. 2916, Amending Section 010 of Chapter 16 of Title 17 of the Municipal Code by Reclassifying Approximately 42.92± Acres Therein from an MPC RZ10 Master Planned Community Residential Up to 10 Dwelling Units/Acre District, MPC MUZ Master Planned Community Mixed Use District and MPC PSP Master Planned Community Public/Semi-Public District to an R-1 PCD Medium-Low Density Residential Planned Community District (ZN-18-18, VTS Village 2), for Property Generally Located at the Southwest Corner of Grand Teton Drive and North 5th Street Alignment, and Providing for Other Matters Properly Relating Thereto.

 

Ward:                                      4 - Councilman Cherchio

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Set Final Action for September 19, 2018

For Possible Action:            No

 

 

37.

Introduce Ordinance No. 2917, Amending Ordinance No. 2868 by Modifying the Use for Phase Three for the Commercial Component of the MUD Mixed Use Development District (ZN-54-06) for Property Located Approximately 240 Feet West of the Southwest Corner of Craig Road and Allen Lane, and Providing for Other Matters Properly Relating Thereto.

 

Ward:                                      3 - Councilman Black

Sponsor:                                Land Development and Community Services

City's Fiscal Impact:             None

Recommended Action:       Set Final Action for September 19, 2018

For Possible Action:            No

 

 

 

APPOINTMENTS

 

38.

Appoint an At-Large Citizen Member to the Veterans Community Commission for a Three-Year Term Ending June 30, 2021.

 

Ward:                                      Citywide

Sponsor:                                City Clerk

City's Fiscal Impact:             None

Recommended Action:       Appoint

For Possible Action:                        Yes

Continuation Info:               June 20, July 18,  and August 15, 2018

 

 

 

 

39.

Appointment by Councilman Black of a Citizen Member to the Library District Board of Trustees to Fill an Unexpired Term Ending June 30, 2021.

 

Ward:                                      Citywide

Sponsor:                                City Clerk

City's Fiscal Impact:             None

Recommended Action:       Appoint

For Possible Action:            Yes

 

 

 

 

40.

Appoint a Council Member to the Policy Committee for the Joint Land Use Study with Nellis Air Force Base for a Term Coterminous with Their Term on the City Council.

 

Ward:                                      Citywide

Sponsor:                                City Clerk

City's Fiscal Impact:             None

Recommended Action:       Appoint

For Possible Action:                        Yes

 

 

 

 

 

 

 

CITY MANAGER'S REPORT

 

 

 

 

 

 

 

 

 

 

PUBLIC FORUM

 

This is the portion of the meeting devoted to the Public to speak on any subject within the jurisdiction, control, or authority of the City Council. After completing and submitting a blue speaker card, please come forward to the podium upon recognition by the Mayor. No matter raised in Public Forum may be the subject of deliberation or action but may be referred to the City Manager for action at a later date. Please state your name and address for the record. In consideration of other citizens, we ask that you please limit your comments to three minutes and that repetition be avoided.

 

 

 

 

 

 

 

 

 

 

ADJOURNMENT

 

The City Clerk keeps the official record of all proceedings of the City Council. In order to maintain a complete and accurate record of all proceedings, any photograph, map, chart, or other document used in any presentation to the Council should be submitted to the City Clerk. If materials are to be distributed to members of the City Council, please provide thirteen copies for distribution to the City Manager, Assistant City Manager, City Attorney, City Clerk, and Staff.